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want the chart to be as large as possible and you don t need any supplemental text If your chart is well designed, you often do not need any text beside it Figure 2-4 shows a slide after choosing the Title and Text AutoLayout Notice the two dotted rectangles These are called placeholders, and they hold the place for objects on your slide in

As a presenter, you have several techniques for focusing the audience on a specific item The simplest is to use words, for example, Look at the sales in the Northeast Division for last year However, can you be sure that everyone in your audience has found the correct bar in your chart Many presenters use a pointer either the old-fashioned wooden kind or an up-to-date laser one A laser pointer is a necessity, of course, if you can t reach the screen PowerPoint offers the ability to annotate a slide directly For example, you can circle a word or draw an arrow to that bar on your chart The advantage of using annotation is that the audience can t miss it The results are striking and immediate The disadvantage is that annotation sometimes looks messy; with a mouse, you don t have much control over your circles and arrows Figure 15-4 shows an example of the three annotation modes PowerPoint 2003 adds new annotation modes (pen widths) and new colors To annotate a slide, you need to change the pointer from its default arrow to a pen If you are close enough to the keyboard, press CTRL-P because it is less distracting to your audience Otherwise, right-click to open the Slide Show menu, choose Pointer Options, and then choose one of the options The cursor now looks like a pen To draw, move the cursor to where you want to start and hold down the mouse button as you move the mouse Release the mouse button to stop drawing You can t leave the mouse cursor as a pen if you want to use the mouse to navigate through your slide show If you try to click the mouse button, you just keep getting little dots on your screen! To change the cursor back to an arrow, choose Pointer Options | Arrow or CTRL-A If you want to keep the pen and can use the keyboard, you can use N, ENTER, PAGE DOWN, or one of the other keyboard shortcuts to navigate through your slide show.

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A business application is a tool you use to view and work with data more efficiently One of the most obvious business applications is a shared calendar, such as the one shown in Figure 6-1 But all the applications share the same goal of giving a group of people the same information to work with, so they can all be on the same page These days, members of a workgroup may or may not be in the same location Contractors may be working at home A company may conceivably have branch offices in different parts of the country or overseas Having a centralized repository of business information on the Web is essential because it enables staff to access the same information, despite time differences

FIGURE 2-4

FIGURE 15-4

this case, text Other placeholders are used for clip art, charts, and so on Later in this chapter, in the Add Text to a Presentation section, I discuss how to use the placeholders to add text

FIGURE 6-1

It s hard to keep the lines straight, but annotation can draw your audience s attention to a point on your slide

Once you have chosen a design template and an AutoLayout for your first slide, you can complete the structure of the entire presentation in one of two ways:

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